Custom document formats
Your finished reports should feel familiar. We match your templates, section order, terminology, and formatting preferences.
- Clinician-specific templates
- Your preferred layout and structure
- Word and PDF documents
MEDICAL TRANSCRIPTION. MADE TO FIT.
Built for accuracy.
Shaped to your workflow.
Medical transcription powered by advanced agentic AI workflows. Our review loops can check source audio, refine drafts, and verify corrections—bringing accuracy-focused automation to reports in your preferred format.
Daily batches. Custom templates. Direct contact with our team.
YOUR DICTATION
Every detail starts with listening.
Agentic AI review
YOUR PRACTICEYOUR REPORT TEMPLATE
Your sections. Your layout.
The details, in the right place.
Your template.
Your workflow.
Your workflow.
A clearer path from voice to document.Workflow illustration · no patient information
BUILT THROUGH
EVERYDAY WORK.Archive snapshot · 10 October 2026
EVERYDAY WORK.Archive snapshot · 10 October 2026
100k+
Audio archive entries
Rounded, dated archive total~8k
Audio entries in one month
September 2026 · approximate300+
Audio entries per active day
September 2026 archive average01 / WHAT WE DO
Less reformatting.
Reports ready for your team.
For practices with daily dictation and transcription teams that need additional support. Keep your report style and build a delivery routine around your workload.
Built for daily batches
Our automated processing helps keep recurring dictation moving. We plan the batch size, review needs, and delivery schedule around your work.
- Individual recordings and larger batches
- Support for VOC and DS2 dictation
- Turnaround agreed for your workload
Advanced agentic review loops
Our AI agents can inspect a draft, check selected passages against the audio, make targeted corrections, and verify the changes. We configure the review workflow around your report type.
- Checks grounded in the source audio
- Separate verification of corrections
- Unresolved issues flagged for follow-up
02 / BUILT AROUND YOUR PRACTICE
Your template.
Down to the details.
Different clinicians have different ways of documenting their work. We configure the headings, section order, terminology, and layout around those preferences.
- Instructions tailored to each clinician
- Word and PDF reports in your agreed format
- Templates refined with your feedback
THREE REPORT STYLES. ENTIRELY FICTIONAL CONTENT.
JJ TRANSCRIPTION SERVICEIllustrative report formatsWORD / PDF
OUTPATIENT DOCUMENTATION
Office Follow-up Note
Subjective
The patient returns for reassessment of intermittent right shoulder discomfort with overhead activity. Symptoms have become less frequent since the previous visit. The patient reports following the established home exercise program and modifying the desk setup. No new injury, radiating pain, or hand weakness is reported.
Objective
Alert and in no acute distress. Active right shoulder abduction reaches 150 degrees, with discomfort near the end of the movement. Passive motion is preserved. External rotation strength is 5/5. Distal sensation is intact, and no visible swelling is present.
Read assessment and plan
Assessment
- Right shoulder pain, improving.
- Residual discomfort with sustained overhead activity.
Plan
Findings and interval progress were reviewed. Home-program instructions and activity modifications were discussed. A follow-up visit was arranged, with earlier reassessment if symptoms change. The patient’s questions were addressed.
End of illustrative note · No clinician signature
CONSULTATIVE EXAMINATION
Physical Examination Report
History of Present Illness
An adult presents with intermittent lower-back stiffness associated with prolonged sitting. Symptoms ease after changing position. The examinee reports independence with personal care and light household tasks, taking breaks during longer activities. No recent injury, leg weakness, or bowel or bladder change is described.
Relevant History
No prior spine surgery is described in the illustrative history. Daily activities include preparing meals, shopping for small items, and walking short distances. Imaging and outside medical records were not available for this example.
Physical Examination
Vital signs: Blood pressure 118/76 mmHg; pulse 72 beats per minute; respirations 16 per minute.
General appearance: Comfortable at rest and able to move onto the examination table independently. Gait is steady without an assistive device. Mild lumbar paraspinal tenderness is present. Lower-extremity strength is 5/5, and sensation is intact to light touch.
Read impression and functional summary
Impression and Functional Summary
Intermittent lower-back discomfort with preserved observed mobility. The history describes reduced tolerance for prolonged static positions. Examination findings alone do not establish sustained work capacity; additional records and the referring clinician’s assessment would be needed.
End of illustrative report · No examiner signature
NARRATIVE CONSULTATION
Psychological Consultation
Reason for Referral and Background
An adult was referred to clarify reported difficulties sustaining attention during routine work tasks. The illustrative history describes longstanding distractibility, variable sleep, and increased difficulty managing several tasks at once. The individual remains independent in routine daily activities.
Behavioral Observations and Mental Status
Presentation was neat and cooperative. Speech was clear and normally paced. Thought processes were organized and relevant to the interview. The individual remained engaged, with occasional requests to repeat multi-part questions. Affect was appropriate to the discussion, and orientation was intact.
Read impressions and recommendations
Summary and Impressions
Reported attentional difficulties warrant further assessment. The interview alone is insufficient to establish a diagnosis or quantify work-related limitations. No standardized test scores or collateral records are included in this fictional case.
Recommendations
- Review relevant history and collateral information before drawing diagnostic conclusions.
- Discuss the need for further assessment with the referring clinician.
End of illustrative consultation · No evaluator signature
All identifiers, findings, and wording were written for this website. These examples illustrate report structure and formatting; they contain no patient information and do not measure transcription accuracy.
03 / THE PROCESS
From your voice.
To your document.
Our own transcription workflows combine batch processing, clinician-specific instructions, document formatting, and review. We adapt those steps to your requirements.
THE RIGHT START01 / 05
Your recordings. A clear starting point.
We first agree on your report requirements, data-handling terms, and a secure transfer method. Once those arrangements are in place, send individual recordings or a batch through the agreed channel.
Your format, review needs, and delivery schedule guide every step.
04 / OUR WORK, IN NUMBERS
Real work.
A growing track record.
An established service handling recurring daily work. These rounded archive figures show the scale of our experience while keeping the records private.
APPROXIMATE MONTHLY AUDIO VOLUME
Audio, month by month.
View approximate figures
| Month | Audio |
|---|---|
| April 2026 | ~9k |
| May 2026 | ~8k |
| June 2026 | ~8k |
| July 2026 | ~9k |
| August 2026 | ~8k |
| September 2026 | ~8k |
SEPTEMBER 2026audio entries
~8k
audio entries
in one month.
An established daily workflow, averaging 300+ audio entries per active archive day.
Output formats supportedDOC · DOCX · PDF
Discuss your volume What these numbers mean
Snapshot: 10 October 2026. These are rounded estimates of dated audio archive entries, not unique patients or completed orders. The daily average covers days with audio entries in September 2026. Archive dates reflect filing, not delivery times; these figures do not measure accuracy or guarantee capacity or turnaround. Only aggregate figures are published.
05 / ENGINEERED FOR ACCURACY
Draft. Check. Refine.
Accuracy drives the process.
Our advanced agentic loops can revisit source evidence, refine a report, and recheck the changes. We agree on the automated checks and human-review scope for your engagement, then assess the results in a pilot.
Return to the source
When agentic review is enabled, AI agents can inspect relevant audio passages to investigate wording and details that need attention.
Verify the corrections
Targeted edits go through separate AI verification. Further repair rounds can address remaining issues, with unresolved findings flagged for follow-up.
See the fit for yourself
Start with a sample using fictional content to explore your preferred format. Then agree on the scope, quality criteria, and delivery schedule for a pilot.
A pilot lets your team assess the results before starting a regular service. Any pilot involving patient records begins only after the applicable agreements and data-handling arrangements are in place.
06 / CARE FOR YOUR DATA
Care for your records.
Clarity for your team.
Choosing a transcription partner means understanding how your information will be handled. We discuss those details with you before patient records are shared.
Confidentiality before we begin
We agree on confidentiality and permitted data use before patient records are shared. Applicable agreements, including a Business Associate Agreement (BAA), are reviewed during onboarding.
Account and device safeguards
Our transcription computers use full-disk encryption and automatic screen locking. Each team member uses an individual account with two-step verification for our cloud workspace.
Clear working arrangements
Before work begins, we confirm who handles your records, where processing takes place, how AI is used, and the requirements for keeping and deleting your data.
A FEW THINGS YOU MIGHT ASK
Let’s make
it clear.
How quickly can you turn around our reports?
Turnaround depends on volume, recording length, report complexity, and review requirements. Email us with a general description of your workflow and deadlines so we can agree on a suitable schedule. Archive volume figures are not delivery-time measurements.
Can you match our existing report format?
Yes. Custom document formats are a core part of our service. We can match your section structure, layout, and terminology preferences, including different templates for different clinicians. Start by describing the format you need.
Can you handle recurring daily volumes?
Yes, our service is built around recurring transcription work. Tell us your typical daily volume, report types, and deadlines. We will discuss a suitable schedule and confirm capacity for your requirements.
Do you work with transcription businesses as well as clinics?
Yes. We can discuss recurring production support for transcription teams as well as direct service for clinics. We agree on the division of work, review responsibilities, document formats, and delivery arrangements for each engagement.
How do we get a quote?
Email our team with your report types, approximate daily volume or audio duration, preferred turnaround, and formatting needs. We’ll review the scope with you and provide a tailored quote. You can describe your requirements without sending patient records.
Can we start with a pilot?
Yes. We can begin with fictional sample content to discuss your report format without sharing patient information. We then agree on the pilot scope, volume, review criteria, and delivery schedule. A pilot using patient records starts after the applicable agreements and secure transfer arrangements are in place.
How do AI and human review work together?
AI creates and formats the draft. Our configurable agentic review adds source-audio checks, targeted corrections, separate AI verification, and further repair rounds where needed. Its availability and scope depend on the report type and are agreed during onboarding. Human review covers agreed items; it does not mean a person checks every word against the recording or validates every clinical detail. We agree on final-review responsibilities and pilot criteria before work begins.
Can you work with our privacy and security requirements?
We review your requirements with you before accepting patient records, including applicable BAAs, the people and processing locations involved, AI use, transfer methods, and retention and deletion terms. This gives your team a clear basis to assess the proposed service and identify any changes needed before work begins.
Where should we send patient recordings?
This website is for business inquiries and has no recording or document upload facility. Please do not include patient information in inquiry emails. After we agree on the service and data-handling terms, we confirm a secure transfer channel for recordings and completed reports.
LET’S WORK TOGETHER
Let’s shape
your next report.
Tell our team about your report types, typical volume, and preferred turnaround. We’ll discuss the scope and pricing, then plan a sample or pilot around your needs.
Request a tailored quote Opens your email app. Business inquiries only; no patient information.